The Mind Psychologist

Privacy Policy

Effective date: November 2025
Website: themindpsychologist.com
Email: taradakinpsychologist@gmail.com

1. Introduction

This Privacy Policy explains how themindpsychologist.com (“we”, “our”, “us”) collects, uses, and protects personal information you provide through our website or related contact channels.

We are committed to ensuring that your privacy and data rights are fully protected. Any personal information you share with us will only be used in accordance with this policy, in compliance with the UK General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

2. Scope of This Policy

This policy applies to all visitors, clients, parents, carers, professionals, and educational settings engaging with The Mind Psychologist for educational, consultation, or enquiry purposes. It covers data collected through:

  • Website forms and email correspondence

  • Professional referrals and enquiries

  • Consultations, reports, or assessments

  • Event or training registrations

3. What We Collect

We may collect the following types of information:

Personal information:
• Name, address, phone number, and email address
• Job title and place of work (where relevant)

Educational and/or child-related information:
• Information shared as part of professional enquiries, case discussions, or consultations
• Background information relevant to learning, wellbeing, or educational provision

Technical information:
• IP address, browser type, and usage data (collected via website analytics to improve user experience)

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases as defined by the UK GDPR:

  • Consent – where you have given clear consent for us to process your data (e.g., submitting a contact form).

  • Contract – to take steps at your request before entering into a contract, or to deliver agreed services.

  • Legal obligation – where processing is necessary to comply with safeguarding, child protection, or other statutory duties.

  • Legitimate interests – to pursue our professional aims in education, inclusion, and child wellbeing in a fair and balanced way.

When special category data (e.g. health, developmental, or educational needs) is shared, it is processed under Article 9(2)(h) of the UK GDPR for the provision of health or social care, education, and professional advisory services.

5. How We Use the Information We Collect

We collect and process information to:

• Respond to enquiries and provide requested services
• Conduct consultations, assessments, or educational support activities
• Maintain accurate records of communications and interventions
• Comply with safeguarding and legal obligations
• Improve our services, website, and communications
• Send occasional updates or professional information (only with your consent)

6. Data Security

We are committed to keeping your information secure.
Appropriate physical, electronic, and managerial procedures are in place to prevent unauthorised access, loss, misuse, or disclosure of personal data.

All electronic records are stored securely and password-protected. Only authorised personnel have access to your information, and all are bound by professional confidentiality standards.

7. Data Retention

We retain personal information only for as long as is necessary:

  • For professional and safeguarding records, typically up to 7 years after last contact (or until the child reaches 25, whichever is later).

  • For general enquiries, data may be deleted within 12 months if no professional relationship is formed.

You may request deletion of your personal data earlier where lawful and appropriate.

8. Safeguarding and Confidentiality

We uphold strict confidentiality in line with professional and educational safeguarding frameworks.

Information shared in confidence will not be disclosed to others without your consent, except where:

  • There is a risk of harm to yourself or others,

  • A child or vulnerable person is at risk of harm, or

  • Disclosure is required by law or a court order.

These exceptions are consistent with professional safeguarding and child protection standards.

 

9. Controlling Your Personal Information

You have the right to:
• Request a copy of the personal information we hold about you
• Request correction of inaccurate data
• Request erasure (“the right to be forgotten”) where applicable
• Withdraw consent for marketing or updates at any time
• Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been mishandled

To exercise any of these rights, please email taradakinpsychologist@gmail.com.

 

10. Cookies Policy

A cookie is a small file that asks permission to be placed on your computer’s hard drive. Once you agree, the file helps analyse web traffic or lets you know when you visit a site.

themindpsychologist.com uses minimal, essential cookies to:

  • Monitor website traffic and usage patterns using Google Analytics or similar tools

  • Ensure that forms and navigation function correctly

  • Improve the overall user experience

Cookies do not give us access to your computer or any personal information other than the data you choose to share.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline them if you prefer. This may prevent you from taking full advantage of the website.

By continuing to use this site, you consent to the use of cookies in accordance with this policy.

 

11. Updates to This Policy

We may update this policy periodically to reflect changes in legal requirements or service delivery. Please check this page regularly to ensure you are happy with any updates.

 

12. Contact

For all privacy-related enquiries, please contact:

The Mind Psychologist
Email: taradakinpsychologist@gmail.com
Website: www.themindpsychologist.com